A.I. governance is the set of agreements, rules and controls a company uses to work with A.I. safely and responsibly. It sets out which tools are allowed, with which data, who decides and how you comply with the European AI Act and the GDPR. Flowkify sets this up for SMEs and larger companies in Belgium and the Netherlands.
Your team already uses A.I., whether you know it or not. We make sure it happens safely. No thick document nobody reads, just clear agreements your team actually follows.
People paste quotes and client files into a free tool. Nobody knows where that data ends up.
Copilot is switched on. Now what?
The licences are bought, but nobody knows what is allowed and what isn't.
IT says no. The business does it anyway.
So it happens out of sight, without agreements and without an overview.
The AI Act is here.
Everyone has heard of it, but nobody in your company owns it.
Why
What we do for you.
A.I. moves fast. Agreeing on what is allowed usually moves slower. We find the balance: your team keeps its speed, and you know where your data goes.
What you get
01
An A.I. policy in plain language
Short and visual. Your team sees at a glance what is allowed.
02
A tool list
Which tools are allowed, with which data. And which are not, with the reason why.
03
A risk assessment per use case
What can go wrong, and how much does it matter? So you know where to be strict and where not.
04
A.I. literacy training
Since 2 February 2025 your company has to take steps to build your team's A.I. knowledge. We make sure everyone knows how A.I. works and where the risks are.
05
A register of A.I. systems
One overview of which A.I. is running, who owns it and what data goes into it.
Regulation
What the AI Act asks of you.
Since February 2025
A.I. literacy
Since February 2025, every company that uses A.I. must take measures to support its people's A.I. knowledge (Article 4). That applies even if you only use ChatGPT or Copilot. Since late July 2026 you no longer have to guarantee a set level of knowledge. You do have to show you are working on it.
Since February 2025
Prohibited practices
Some uses are no longer allowed at all. For example recognising employees' emotions at work, or giving people a social score. These bans have also applied since February 2025.
From 2 December 2027
High-risk systems
A.I. that helps decide about people falls under stricter rules. One example is CV screening in HR. That comes with extra obligations, such as human oversight and documentation. Those rules apply from 2 December 2027. They were postponed in July 2026 through the Digital Omnibus.
Approach
How we work.
No thick report, just agreements your team follows. Every step delivers something you use straight away.
01
Intake
A 30-minute conversation. You tell us how your team uses A.I. today. We ask the follow-up questions.
02
Governance session
With management and IT at the table. We map the choices and risks and set the priorities.
03
Policy and agreements
We write up the policy, the tool list and the register. Short, so people actually read it.
04
Training and follow-up
Your team learns to work with the agreements. Then we look together at what sticks, and adjust.
Why Flowkify
Built by people who also keep it running.
01
Engineers and consultants, not slides-only
We write the advice and the code. You talk to people who know what's technically possible, and what's honestly not.
02
Honest about feasibility
We also say when something can't (yet) be done. A sharp no beats an expensive experiment.
03
Belgian, direct, multilingual
NL and EN. Short lines, no call centre. You speak to the people who build.
04
From idea to monitoring
Strategy, workshops, automation, agents and custom work: all under one roof, no vendor hop.
The set of agreements, rules and controls your company uses to work with A.I. safely and responsibly: which tools are allowed, with which data, who decides and how you comply with the AI Act and the GDPR.
For us, governance is not a thick document nobody reads. It's the balance between innovation and risk.
Is A.I. governance mandatory?
Not by that name. But the AI Act does ask for things that are part of it. Since February 2025 you have to take steps to build your team's A.I. knowledge, and some uses are prohibited. If you use A.I. for decisions about people, such as in recruitment, stricter rules apply from 2 December 2027.
And the GDPR already applies: if you put client data into an A.I. tool, you need to know where that data goes.
How long does a governance programme take?
That depends on where you stand. A company with twenty people and one tool needs something different from a group with Copilot, Power Platform and its own agents.
In the 30-minute intake we look at where you are today. After that you get a proposal with a clear plan.
How is it different from an A.I. policy?
An A.I. policy is one document: what is allowed and what isn't. Governance is broader. It also covers who decides, how you approve new tools, how you assess risks and how you follow everything up.
So the policy is one part of governance. Without the rest it often stays a document in a folder.
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